Program Coordinator
Company: National Opera Center
Location: Boston
Posted on: November 6, 2024
Job Description:
Job Location: On Site/In Person; Hybrid/OtherJob Type: Full
TimeDate Posted: October 15, 2024Network(s): Artistic
Administration; Education & Community
EngagementDESCRIPTIONDEPARTMENT: Public EngagementREPORTS TO: Event
ManagerSUPERVISES: N/AEMPLOYMENT STATUS: Full-Time, ExemptWORK
LOCATION(S): Hybrid - BLO Office, On-site Work & Remote
WorkSCHEDULE: Occasional evening, nights & weekend work is needed
especially during peak programming or seasonal periodsSummaryBoston
Lyric Opera is seeking an enthusiastic and organized Program
Coordinator to support Boston Lyric Opera's educational,
administrative, and on-site event work. This role offers the
opportunity to work collaboratively across departments and in many
Boston venues to deliver exceptional educational programs,
community concerts, donor events, and other creative experiences to
diverse audiences. The ideal candidate is passionate about the arts
and community service, has strong communication and administrative
skills, and is eager to learn about program operations and event
production at an ambitious, mission-driven company.Areas of
Responsibility
- Assist in the planning and execution of 75+ annual programs and
events for various constituencies.
- Track departmental action items and support programs and events
team members in creating efficient workflows.
- Help create and maintain program and event files including
budgets, vendor agreements, floorplans, production timelines, and
reports.
- Perform regular data entry in Tessitura to ensure up-to-date
records on community partners.
- Track deadlines and facilitate departmental communication with
stakeholders.
- Track inventory of production materials, equipment, and
supplies and make purchases when necessary.
- On-Site Program & Event Support
- Support setup, logistics, and coordination at event and program
locations across Greater Boston.
- Engage program participants and audience members as a
representative of BLO.
- Serve in behind-the-scenes technical support roles and
troubleshoot issues as needed.
- Marketing & Promotion
- Work closely with the PE and marketing teams to provide content
for program and event communications.
- Collaborate on strategies to reach target
attendance/enrollment.
- Capture media (photo, video) at programs and events.
- Program Evaluation
- Help gather feedback from stakeholders.
- Assist in compiling reports on event attendance, budget, and
participant satisfaction.
- Collaborate on designing methods to evaluate event
success.
- Other
- Other duties as assigned.Qualifications
- Experience in events, program management, or other
administrative work.
- Strong interest in performing arts, education, and community
service.
- Experience working with diverse ages, cultures, and backgrounds
desirable.
- Excellent organizational skills with keen attention to
detail.
- Strong written and oral communication skills.
- Skill at managing priorities across multiple projects.
- Ability to work independently and as part of a team.
- Basic proficiency with Microsoft Office Suite.Job ConditionsThe
position is full-time, exempt. Regular business hours are Monday to
Friday, with evening and weekend work during seasonal high-volume
periods. Administrative work is currently hybrid/remote. Ideal
candidates for this role will live in the greater Boston Area.
Candidates must comply with company COVID mitigation and control
plans which includes a vaccination policy.The salary for this
position is based on a candidate's experience and skills, beginning
at $48,000.00-$53,000.00 per year, in addition to a benefits
package which includes medical, dental, and vision coverage, a
Flexible Vacation policy, 8-hours of paid Volunteer time, 401k
retirement plan, and commuter-parking benefit program.BLO values
diversity and is committed to creating an inclusive environment for
all employees. All qualified candidates will receive consideration
for employment without regard to race, color, religion, gender,
gender identity or expression, sexual orientation, national origin,
genetics, disability, age or veteran's status or any other
protected category.Desired Start Date: November 1, 2024BENEFITSPay
Range: $48,000 - $53,000 AnnualBenefits package includes medical,
dental and vision coverage, a Flexible Vacation policy, 8-hours of
paid Volunteer time, 401k retirement plan, and commuter-parking
benefit program.
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Keywords: National Opera Center, Quincy , Program Coordinator, Other , Boston, Massachusetts
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